Smart Meeting Room

Description

Vancubers Smart Meeting Room Rental in Vancouver

Elevate Your Meetings with AI-Powered Technology and 4K Video Conferencing

Host your meetings in style with Vancubers’ state-of-the-art Smart Meeting Room in downtown Vancouver’s heart. Designed to enhance collaboration and productivity, our meeting room features cutting-edge technology, making it the perfect space for business meetings, client presentations, training sessions, and more.

AI-Powered Meetings

Our meeting room is equipped with Owl Labs’ innovative meeting system, which includes a 360-degree camera that captures the entire room. This advanced system ensures that everyone is seen and heard with crystal-clear audio and video, bringing remote participants into the room for a more engaging and productive experience. The system integrates seamlessly with leading video conferencing platforms such as Zoom, Microsoft Teams, and Google Meet, offering a hassle-free, plug-and-play experience.

• Inclusive Meetings: The intelligent speaker focus feature automatically highlights the person speaking, making remote meetings feel as natural as being in the same room.
• Seamless Integration: Compatible with all major video conferencing platforms for a smooth, user-friendly experience.
• Plug-and-Play Simplicity: Easy setup with no complex installations required, so you can focus on your meeting content.

Clear Voice HD Conference Calling

Communicate with crystal-clear sound using our Optima HD voice conference phone system. Whether you’re hosting a call with local colleagues or international partners, our system ensures that every participant is heard loud and clear.

• Up to 20 Participants: Host calls with up to 20 users on our conference bridge with exceptional sound quality.
• Advanced Audio Features: Acoustic echo cancellation and background noise suppression ensure clear communication.

4K Video Conferencing

Our advanced video conferencing setup lets you stream your meetings in stunning 4K resolution. Our system offers easy hookups to your laptop via USB 3.0, ensuring compatibility with all modern collaboration apps.

• 4K Streaming: Broadcast your meetings in ultra-high-definition to impress clients and colleagues.
• HDR Technology: Experience clear video quality in any lighting condition, from low light to direct sunlight.
• Easy Connectivity: No drivers are required; just plug in and start your meeting.

Affordable, Flexible, and Accessible

Rent our Smart Meeting Room starting at just $30 per hour, with no membership required and no setup fees. Book online effortlessly and enjoy a premium meeting experience in downtown Vancouver.

• All-Inclusive Amenities: Your rental includes access to high-speed internet, a 4K TV and camera, whiteboard and markers, reception services, and a full kitchen with coffee, tea, and other refreshments.
• Professional Support: Our front desk staff will greet your guests, provide any necessary support, and ensure your meeting runs smoothly.
• Flexible Booking: Rent by the hour or for the entire day. Our meeting room accommodates up to 12 people and is perfect for small—to medium-sized gatherings.

FAQ

Q: How many people fit in the meeting room?
A: The room comfortably accommodates up to 12 people.

Q: What are your business hours?
A: Monday through Friday, 8:00 AM to 5:00 PM.

Q: Can I extend my meeting past 5:00 PM?
A: Yes, with prior arrangement. All guests must arrive before 5:00 PM.

Q: If you open at 8:00 AM, why can I not book a time that starts at 8:00 AM?

A: To ensure you and your guests have the best possible experience, we’ve set our earliest booking time to start at 9:00 AM. This allows our team to prepare the space fully so that when you arrive, everything is ready and you can begin your meeting promptly without any delays or waiting outside.

Q: Can I order food for my meeting?
A: Yes, you’re welcome to order food and enjoy it in the meeting room.

Q: Do you provide computer hookups for the TV?
A: Yes, we supply all necessary cable connections, including HDMI, USB-C, and more.

Q: Are power bars available?
A: Yes, we provide power bars to ensure all your devices stay charged during your meeting.